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Word 2010 Videos - Page Breaks And Section Breaks

As you type your document in Microsoft Word 2010, you'll get closer and closer to the bottom of the page. When you reach the bottom and keep typing, Word inserts what's called a soft page break and continues on the next page.

Insert A Page Break

You can also insert page breaks yourself, just where you want them, and these are called hard page breaks. When you want to insert a page break, make sure your cursor is positioned just where you want it and then press ctrl-Enter. So we'll place it there and press ctrl-Enter. Notice how the new page starts with the text that occurs after the cursor.

We'll ctrl-z to undo that. You can also insert a page break by going to the Page Layout tab, going over to Breaks, and then Page. And that's done exactly the same thing. We'll just ctrl-z to undo that as well. Obviously the keyboard shortcut of ctrl-Enter is much quicker to use, so I recommend memorising and using that.

Let's put another page break in, here this time. So, ctrl-Enter. Now, when you turn on hidden formatting (that's on the Home tab, over here), you can see where the page breaks are.

Sections In Word

If you have a long document, you might want to break it up intop sections, and in Word 2010 you cn do that by inserting section breaks. So, let's just go down here, and we'll insert a section break here. I've just placed the cursor there. And to do that we go back to the Page Layout tab > Breaks, and then choose one of the four section breaks, here.

The names of the section breaks give you a good idea of what each one does:

Here, we'll just insert Next Page. As you can see, it's continued the document on the next page, here. And, just rolling up, you can see that here is the section break.

We left hidden formatting switched on, that's why we can see funny symbols, here. That will tell us where the section breaks are, as we've just seen. But there is another way of knowing what section you're currently in. We'll just turn off hidden formatting now. If we right click on the task bar down here, and then select section, then you can see that where the cursor is placed - that's in section 2. And, just rolling up, place the cursor here, and we're in section 1.

Why Use Sections In Your Document?

One of the advantages of using sections in your document is that Word allows us to use different page setups in different sections. So, if you imagine that this document is a transcript that requires line numbers, we can have line numbers resetting when the section changes. Let's demonstrate that now by selecting all the text, and then we need to go into the Page Layout tab and open up the Page Setup window by clicking on this dialogue launcher. We need to be on the Layout tab, because down here is the Line Numbers button, which we'll click. We'll check Add line numbering, and down here we can specify that the line numbering starts afresh at the start of each page, or when a new section starts, or that the line numbering is continuous. We'll select Restart each section, click OK, OK again. And if we just page up we can see that the line numbering starts at 1 here, carries on here because this is just a page break that we inserted, but down here, where we started a new section, the line numbering has reset to 1.

You can also change the other page setup properties as well, and have them apply to just specific sections, because down here there is an Apply to selector. You can choose Whole document or Selected sections. And that goes for other properties as well, this one, and the properties on this window as well.

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